Go to the module Training & Documentation in the menu, then choose Documentation in the horizontal menu on the top. Now you will see a overview of all employee documentation.
In the list you can see the status for each document. You can add documentation on behalf of an employee by pressing on the relevant document, then press the three dots to the right of the employee and choose Add documentation
In order to decide which job title that will upload documentation you have 2 options:
See Customize job titles if you want to change mandatory documentation for a specific job title
Go to relevant procedure and assign the document to job titles