The Events module lets you create and manage your own events. It’s a great way to communicate with employees, whether they live in Outlook or prefer not to use email at all. Events created in Runwell can be added directly to a personal calendar, either in Outlook or on a phone.
The calendar combines the functions of a traditional email calendar with a Facebook‑style event. Invite employees and let them say whether they’re coming. You can create an agenda or summary and assign tasks directly within the event. There’s also a chat for participants.
The calendar can be used for everything from day‑to‑day operations and event planning to systematising your health, safety and environment (HSE) work. The idea is to give you a way to document what you do. Here are some examples of how to organise it:
HSE: Create a separate calendar for all HSE‑related tasks. It becomes an HSE plan documenting all meetings and work throughout the year so you can work systematically.
Events/Catering: Set up a calendar for events and catering. Invite the staff who will work the event, assign tasks and store external documents—such as a temporary alcohol licence—so all event information is in one place.
Staff events: Make a calendar for staff meetings where you post social events and invite employees.
Set up calendar categories
Go to settings to create the categories you want: Main menu > Organisation settings > Category.
Create an event
Click Events in the menu. Select the date and press Add event in the upper right corner. Then fill in the details of the event.
Invite employees
After you’ve created an event, open it to see the details. You’ll see an overview showing who is attending — at first that’s just you. Click yourself under Going to invite staff. After inviting employees you can click on them and set them to Going, and you can also make participants hosts so they can edit the event.
Edit or add a summary
Choose the event you want to change and press Actions in the horizontal menu. You can upload documentation, write reports and assign tasks to participants here.
Why does the calendar appear on the HSE plan?
You’re required to produce an annual HSE report. Events you create in Tasks & Events also show up on the HSE plan in the HSE module. In the HSE module you can view the calendar but not edit it. The HSE plan gathers everything related to HSE in one place for documentation purposes. If the Labour Inspection Authority visits, all the information they need is collected there.